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| Company Name: |
Rollins College |
| Location: |
Winter Park, FL US |
| Position Type: |
Full Time |
| Post Date: |
02/28/2026 |
| Expire Date: |
03/30/2026 |
| Job Categories: |
Education, Collegiate Faculty, Staff, Administration |
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Administrative Assistant
Administrative Assistant
Job
Summary:
Rollins College seeks a proactive and detail orientated Administrative Assistant to assist multiple departments and programs (Chemistry, Physics, and the Collaborative Research Fellowship Program).
Primary Job Responsibilities:
- Departmental Support (Chemistry & Physics)
- Maintain an active, visible, and inviting environment in the Bush Science Center main office.
- Reconcile department budgets for Chemistry and Physics departments. Keep chairs informed of budget status; allocate Chemistry and Physics dept credit-card expenses on Chrome River; submit faculty expenses for reimbursement on Chrome River on request.
- Work with department chairs to organize and manage building room usage and schedules.
- Interface with departmental staff and faculty to purchase laboratory supplies and maintain appropriate budgeting.
- Support departmental chairs with organization of departmental documents (syllabi, etc.) and maintain departmental records using Canvas or other software.
- Assist department chairs with scheduling and schedule updates.
- Coordinate and liaise with departmental student organizations to help organize events.
- Coordinate departmental events and meetings including reserving space for regular Chemistry & Physics department meetings and send Outlook meeting invitations to faculty.
- Coordinate, market, budget, and implement departmental events or events in which the department participates.
- Assist departmental hiring search committees with logistical support, including arranging candidate accommodation and travel, on campus scheduling, and points of contact.
- Support departmental chairs with organization of departmental documents (syllabi, etc.) and maintain departmental records using Canvas or other software.
- Work with facilities and housekeeping to manage department/building maintenance and upkeep.
- Arranging award certificates for Division/Departmental awards ceremony.
- Programmatic Support (Collaborative Research Fellowship Program)
- Making travel arrangements for and completing travel expense forms for CRF faculty and students.
- Schedule room reservations and catering for the Fall poster session, summer presentations, and any other CRF-related presentations.
Minimum
Qualifications & Education: - High school education plus one year of additional business, technical or college training or equivalent combination of education and experience.
- Requires at least one year of job related experience (ex. customer service, administrative/office role).
Knowledge, Skills, & Abilities:
- Demonstrated customer service excellence.
- Motivated self-starter, able to work both independently and collaboratively as part of a team.
- Patient and calm demeanor in stressful or high-pressure situations.
- Thorough knowledge of Microsoft Office software.
- Excellent written and oral communication skills.
- Strong attention to detail and time management skills.
- Ability to use tact and good judgment.
Work Schedule:
- Full-time schedule Monday to Friday, 8:30 AM to 5:00 PM, 37.5 hours per week.
- Flexible schedules or overtime may be required to meet the demands of the academic calendars.
Work Environment:
- This is a campus-based position working in Winter Park, FL.
- Front-facing customer service position in an office environment.
- Physical activity includes walking across campus , lifting up to 20 pounds, standing, and sitting long periods of time.
Instructions to Applicants:
To apply, please submit an application and upload the following materials:
- Cover Letter (optional)
- Resume
- Provide three reference names and email addresses on application
Benefits & Perks:
- 15 Days - Paid Time Off (vacation, sick and personal time)
- 10 Days - Paid Holidays
- 5 Days - Paid College Closure Days
- Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
- 100% Employer-Funded Health Reimbursement Account ($125+/month)
- 100% Employer-Paid Short & Long Term Disability Insurance
- Domestic Partner Benefits
- 11.5% Employer Retirement Contributions
- Discounted On-Campus Dining Meal Plans
- Free On-Campus Parking
- Free Access to Campus Amenities (gyms, pools, library, sporting events, and more)
- Free Full Tuition for Employees and their Families
- Pet Insurance
- 100% Employer-Funded Employee Assistance Program
- Flexible Spending Accounts
- Award-Winning Wellbeing Programs
- Plus More!
Additional Perks:
- Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
- Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
- Free E-Training Courses & Professional Development Opportunities
- IT Software & Laptop Discounts (Apple, Lenovo, and more)
- College Bookstore Discounts
- Annual Service Awards & Recognition Programs
- Discover what it's like to live in Orlando: Live, Work, Play and Learn
- Plus More!
Rollins offers a competitive hourly rate, along with our generous full-time benefits package! Click here to review our full-time benefits package.
Our Service
Excellence Philosophy:
At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.
Click here to learn more about our commitment to Service Excellence at Rollins College!
Equal Employment Opportunity:
Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit click here. Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to mailto:humanresources@rollins.edu" href="https://apptrkr.com/get_redirect.php?id=6964794&targetURL=mailto:humanresources@rollins.edu" target="_blank">humanresources@rollins.edu | 407.646.2102.
Employment Eligibility:
All new employees must be eligible and show employment eligibility verification by the first date of employment at Rollins College, as legally required (e.g., Form I-9). Rollins College will require proof of authorization to work in the United States. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Department of State, the College may not be able to offer H-1B sponsorship. Particularly the College is not able to pay the required fee accompanying new H-1B visa petitions.
FLSA Status:
Non-Exempt
Service Months:
12
To apply, visit https://jobs.rollins.edu/jobs/administrative-assistant-orlando-florida-united-states-winter-park-fl-fec01c0e-87dc-4f1f-8f79-35fef0126685
Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked-from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities.
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| Company Name: |
Rollins College |
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| Website: | https://apptrkr.com/6964794 |
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