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| Company Name: |
University of Illinois |
| Location: |
Urbana, IL |
| Position Type: |
Full Time |
| Post Date: |
02/27/2026 |
| Expire Date: |
03/29/2026 |
| Job Categories: |
Education, Collegiate Faculty, Staff, Administration |
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Academic Programs Coordinator-Chemistry
<span style="font-family: Arial"><h2 style="text-align: center"><font size="3"><strong>Academic Programs Coordinator</strong></font></h2><h2 style="text-align: center"><strong><font size="3">Department of Chemistry</font></strong></h2><p style="text-align: center"><strong><font size="3">College of Liberal Arts & Sciences</font></strong></p><p style="text-align: center"><font size="3"><strong>University of Illinois at Urbana-Champaign</strong></font></p><br><h4>Job Summary</h4>Department of Chemistry's primary contact for undergraduate education, course scheduling and evaluation, and the backup for the graduate program coordinator.<h4>Duties & Responsibilities</h4><ul><li>Primary departmental contact regarding course scheduling for a high-volume department with record-level enrollments. Analyzes needs for additional course sections based on complex enrollment and space considerations. Manages creation of new course sections, setting course enrollments and assigning course instructors and teaching assistants for all courses. Coordinates with faculty and SCS Advising to administer restricted courses. Independently coordinates the use of departmental classrooms. Liaison with the Office of the Registrar and other units to represent departmental needs. Utilizes class roster program to determine space availability. Oversees establishment of new courses and maintenance of existing course details using the Course Inventory Management (CIM) system. </li><li>Primary departmental contact for undergraduate enrollment. Advises undergraduates regarding registration requirements, campus and departmental deadlines and general course information. Exerts authority to approve departmental course overrides. Manage registration exception and override approval process for the Chemistry Merit Program. Collaborates with SCS Advising Office to ensure registration accuracy. Develops monitoring procedures to ensure that courses are taught in sequence and with no overlap. Implements departmental/school oversight of course prerequisites based on undergraduate degree curriculum. Maintains and tracks large volume of independent course registration numbers. </li><li>Develops and implements policies for undergraduate research credit. Advises students enrolled in thesis and undergraduate research courses, based on departmental and campus requirements for course credits. </li><li>Manages end of semester grade reporting for all students enrolled in Chemistry courses. Advises faculty on submission of current grades and prior semester grade changes, ensuring compliance with campus deadlines. Analyzes academic standing for LAS Honors distinction. Enforces Distinction guidelines and electronic processes for Senior Thesis submissions.</li><li>Works directly with department leadership to investigate, analyze and interpret information regarding undergraduate education. Prepares reports and certifications for departmental leadership, including ACS Annual and Periodic Reviews and degree certifications. Oversees undergrad program support budget.</li><li>Manage graduate student fellowship award processing and system approval notifications and appointment completion. </li><li>Coordinates data required for the Instructor and Course Evaluation System (FLEX). Develops new evaluation questions to accurately reflect the department’s commitment to academic excellence. Manages expanded evaluation process allowing teaching assistants to provide instructor feedback.</li><li>Backup to the Graduate Program Coordinator. Offers in-person, phone or e-mail assistance to departmental visitors when needed. Other duties as assigned to further the mission of the unit.</li></ul><h4>Required Qualifications</h4><ul><li>Bachelor’s degree</li><li>A total of one (1) year (12 months) in education, training and/or work experience in academic programs or student services</li></ul><h4> Preferred Qualifications</h4><ul><li>Two (2) years of administrative experience in higher education </li></ul><ul><li>Ability to exercise initiative, confidentiality, discretion and sound judgment.</li><li>Effective time management and organizational skills. Ability to set priorities to meet critical deadlines. </li><li>Ability to establish and maintain professional and cooperative relationship with faculty, staff and students.</li><li>Knowledge of principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.</li><li>Knowledge of campus systems used in course enrollment management.</li><li>Ability to effectively use Excel and data reporting tools for review and analysis.</li><li>Ability to perform a wide range of tasks with appropriate independent judgement and with minimal supervision.</li><li>Ability to communicate accurately and effectively as appropriate for the needs of faculty, staff, students and visitors.</li><li>Ability to learn and understand department and university policies and procedures. </li><li>Ability and initiative to pursue relevant training.</li></ul><h4>Appointment Information</h4><p>This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for the position is $55,000 to $65,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Sponsorship for work authorization is not available for this position. Hybrid work options may be available for this position after an initial on-site training period, with the ability to be on-site at the University of Illinois UrbanaChampaign campus as needed per the University’s Workplace Flexibility policy.<br><br>For more information on Civil Service classifications, please visit the SUCSS web site at <a href="https://www.sucss.illinois.gov/pages/classspec/default.aspx" target="_blank">https://www.sucss.illinois.gov/pages/classspec/default.aspx</a>.</p><h4>Application Procedures & Deadline Information</h4><p>Applications must be received by 6:00 pm (Central Time) on <strong>March 6, 2026</strong>. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. </p><p> In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a> will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.</p><p>At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — <strong>every staff member helps shape what’s next</strong>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p><p><a href="https://makeitcu.com/" title="https://makeitcu.com/">Champaign-Urbana</a></p><p>Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</p><p id="benefitStatement">This position is intended to be <a href="https://go.illinois.edu/workatillinois">eligible for benefits</a>. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p id="benefitStatement">The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants. </p><hr><p align="center">The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit <a href="https://go.uillinois.edu/noticesandposters" target="_blank">Required Employment Notices and Posters</a> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through <a href="https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf" target="_blank">E-Verify</a>.</p><p align="center">Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the <a href="http://go.illinois.edu/accommodationportal" title="http://go.illinois.edu/accommodationportal">reasonable accommodation portal</a>, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or <a title="mailto:accessibility@illinois.edu">accessibility@illinois.edu</a>.</p><hr><p><strong>Requisition ID</strong>: 1035095<br><strong>Job Category</strong>: Professional and Administrative<br><strong>Apply at:</strong> <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a></p><a name="HEJobs" type="hidden" value="No"></a><a name="Billing_Name" type="hidden" value=""></a><a name="Billing_Email" type="hidden" value=""></a></span>
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| Company Name: |
University of Illinois |
| Website: | https://illinois.csod.com/ux/ats/careersite/1/home/requisition/16283?c=illinois |
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